You can also find news and updates in the Education Infrastructure Service newsletters .
March 2017
Revised procurement templates and guides
The following revised procurement templates/guides are now available:
- Contract works procurement plan – full (for open tender)
- Contract works procurement plan – short (for closed tender/direct source)
- Contract works Registration of Interest (ROI)
- Contract works Request for Tenders (RFT)
- Contract works Request for Quotes (RFQ)
- Contract works RFQ Lite (optional for under $50k)
- Contract works Schedule of Prices
- Contract works price analysis workbook
- Open tender evaluation workbook
- Procurement quick guide
- Conflict of interest and confidentiality agreement
- Exemption request
- Recommendation report
- Successful/short-listed respondent letter
- Unsuccessful respondent letters
Changes include:
- Introduction of the Request for Tenders (RFT) for Contract Works (in addition to the Request for Proposals (RFP) for Professional Services)
- The RFT and other Contract Works specific templates align with:
- the latest Ministry Construction Works Contracts
- the Health and Safety at Work Act 2015
- Contract Works Price Schedule and Contract Works Price Analysis Workbook
- Evaluation Criteria weightings for Professional Services RFP have been changed to:
- Proposed Solution: 10%
- Capability: 45%
- Capacity: 5%
- Price: 40%
- Evaluation Criteria weightings for Professional Services ROI:
- Capability: 80%
- Capacity: 20%
- Approach to market templates (ROI,RFT,RFP,RFQ) refer to a single, separate RFx Process Terms and Conditions document available on the Procurement templates web-page: School Property Procurement Templates and Guides.
- Introduction of a Request for Quote Lite (RFQ Lite) that is optional for use for under $50,000 procurements of goods, services or works.
- Conformance and Best Value evaluation method or evaluating RFQs (direct source and closed tender) requires quotes to be scored ( /10) for proposed solution, capability and capacity as the means for determining which quotes conform/meet the requirement prior to selecting the conforming quote that is adjudged to represent best value.
Professional Services specific templates and the remaining templates and guides are currently being revised and will be released shortly.
For enquiries regarding revised procurement templates, please email: dean.hollis@education.govt.nz .
Toilet reference designs
Version 2.0 of the Toilet Reference Design Guide has been released. The updated version incorporates feedback on the earlier version, and considers the recent coroner's report.
February 2017
Health and Safety Charter
Find out about the commitment the Education Infrastructure Service and their partners have to the health, safety and well-being of our workers and workplaces.
Property Portal
The Property portal is now live. On this site schools can access the Property Maintenance Grant and School Property Guide previously accessed via PMIS.
January 2017
Project management forms
New project management forms have been added - Design Fees Release Form, Invoice Templates, and Ministry-led Project Forms.
PMIS update
Updated information about the Ministry's Property Information System (PMIS), and how to access up-to-date school property data.
December 2016
Project management forms
Project management forms have been replaced, including an Interim Asset Update Form.
Construction contracts
Following feedback after their release in October, we've made some changes to the Construction Works Templates.
Read about the changes, and download the updated templates and guidance:
Health and safety
The Health and safety management page has been reorganised so related topics are grouped together. There is also new information about health and safety for contractors working on property projects.
November 2016
Construction rates
Construction rates have been updated, and the new rates are to be used for projects approved after 1 December 2016
October 2016
New asbestos risk management checklist
A checklist has been added to the asbestos management page to help contractors be sure they are following all the steps for safe asbestos risk management.
Construction contracts
Updated templates and guidelines for construction contracts.
New templates must be used from 17 October 2016.
Designing Quality Learning Spaces - Acoustics
A substantial update on the 2007 guide. It will become mandatory for all projects starting from 1 January 2017.
Read about key changes and download the PDF:
Reference Design - ugrading Nelson two storey blocks to flexible learning spaces
Each reference design package contains a general briefing document for Boards of Trustees, supported with three appendices of technical information, including:
- an architectural scope and design plans with layout options and enhancements
- a structural scope including structural calculations, design features report, accessibility report, and fire report; and
- an estimated cost analysis.
Read more and download all the reference design packages:
- Reference Designs for Standard Classroom Block Upgrade (Nelson info is at the bottom of the page)
Reference Design - Toilets
New information includes:
- written guidelines
- example drawing layouts for design teams to use when planning to build new (or upgrade existing) toilet facilities
Read more and download the guide: